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Learn how to use Excel’s IF Function in your reports.
Check the Excel Essentials Course:

We cover a few examples in this tutorial including:

1. Simple IF function (also with greater than or less than checks).
2. IF Formula together with AND logical test to decide outcome if more than one condition is met.
3. Nested IF formula (an IF inside another IF) to check for multiple criteria.
4. IF formula with OR function (to check if “either” condition is met and then decide the outcome).
5. We also take a look at using formulas (other calculations) inside the IF function and finally:
6. How to use symbols as the result of the IF formula

Your IF formula isn’t working? One of the main mistakes is the “else” argument. That’s the last argument inside the IF function. Make sure you haven’t forgotten to specify what should happen “if” the condition isn’t met. In case you have more than one condition, here’s the place to add the second “if” statement. An IF formula inside another IF formula is called a nested if function.

Download the workbook here:

Links to related videos:
Conditional formatting symbols:
Custom formatting symbols:
If Function with Partial text match:

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50 Replies to “Excel IF Formula: Simple to Advanced (multiple criteria, nested IF, AND, OR functions)”

  1. Thank you for nice explanation.
    I have one query on below formula,
    =IF(A3=A4&A3=A5,MAX(B3:B5),0)
    Or
    =IF(A3=A4=A5,MAX(B3:B5),0)

    Both are giving wrong results.
    Could you please suggest…

  2. Awesome. You are easy to listen to. Everything is very clear. If you also teach coding and webdesign… sign me up.

  3. hi madam, if numer also contain text for exmple, 10g, 300ml can we use if formula. i am trying to use but not working. i am using =IF(A1<10,"a","b"). everthing showing b. please reply madam thank you in advance

  4. Great video. Would you also be able to throw some light on how do you insert different scenarios like
    >1000<25000 – 10% discount
    >25000<39500 – 20% discount
    <39000 – 30% discount
    With IF(AND conditions

  5. Dears: Could you please help on this (How to calculate Cumulative sum for set of cells when we have change(s) in another cell(s), mohamed.naji@live.com Thank You

  6. Leila, your videos are so clear and present amazing Excel capabilities that I haven't met in my 20 years with Excel. I've not yet finished this video, but I'm wondering why you didn't give C2 a name instead of referencing it as $C$2. I like names because they make formulas easier to read when I come back later and wonder what I was doing – such as "If (YTDRevenue > etc. Probably you discuss names in other videos that I haven't yet watched.

  7. I had one query mam, if i am copy pasting data from a webpage which has images and logos and then i use paste special in excel then after that sorting of the data becomes troublesome, so do you have any videos related to it?? It will be of great help to understand such functionality

  8. Very nice trick,
    I have a question,
    I extracts login/logout report of all staff and I need a code or trick to show or filter the first login and last logout record.

  9. Thank you so much for making this confusing function comprehensible! The manner in which you speak is also very pleasant to the ear whilst learning!

  10. HLO MAM HOW R U I WANT YOUR HELP IN EXCEL PROBLEM CAN YOU HELP ME . I HAVE VALUR BATCH NO. MFG DATE DATE EXP DATE MRP. PRODUCT NAME I WANT ALL OF THESE WORDS IN B1:B5 WHEN I WRITE A VALUE IN CELL A1

  11. Actually am new to excel world however your explanations makes difference as a result I like to learn more is any opportunity to help me

  12. IF(((B5>$D$2)*(B5<$D$3)),$C$3,"")- I used this formula for >& <(15000 & 20000) example in your video, i still the same answer, Wanted to know whether this approach is robust or not?

  13. I am using Excel 365 and I monitor my shares via the Shares button. How can I change it to refresh automatically

  14. I'm tired as hell, I know everything you showed in this video as I have used the "If" function extensively, and I still got to watch it to the end with all the attention I could manage to gather.
    Thank you Leila. Stay safe.

  15. Thanks so much for the videos you post…you have helped me so much in advancing my skills in excel!!!!!!🙏🙏🙏🙏

  16. Hi Leila, how to club below 3 formula's into one formula?
    =IF(A1="S",B1*-1,B1)
    =IF(A1="L", C1*-1,C1)
    =IF(B1=0,C1,B1)

  17. I'm starting from zero here can you please tell me what do you mean by fixing it by pressing F4 and why is it necessary.

  18. Your explanation is too good … to be more honest now I have understood use of if(and .. if(or …. thanks a lot Mam

  19. Hi ma'am
    Thanks for teaching us.
    I have a question. Could you please tell us that what's the difference between Nested if and And funtion? Both are the same firmula. Please help.

  20. Excellent tutorial. It seems that much, if not all, of this information can be used in LibreOffice Calc. I will eventually give it a try. This is the second video of yours I have watched. I am sure they all deserve a "Thumbs UP". Thanks.

  21. Thank I was searching for it but you should make quick video and you should choose a good screen recorder and good video compressor

  22. Now how do I apply this in Concrete computations in computing for the Mu working in a Analysis problems.

  23. Great tutorial Leila. You make Excel way easier. For several days I am looking for one of your tutorials (you might not have it). I have a Grocery Shopping list and I added a counter to add up each time a veggie from the list is checked in checkbox. I can`t get it to work and I can`t find one of your fabulous lessons.
    Lets say, I check Apples this week so counter adds 1 (easy enough so far). But i want the counter for apples stay in spreadsheet. Next time I might not check apples for I don`t need them, but until i order again i`d like the counter to show 1 order i already made and add to counter a second order when needed. Could you please tell me where to find a tutorial for that??.
    I`d really appreciate your help.
    Thanks in advance.
    Keep up the good work.
    Best regards
    Marcelino Estebanell

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